Formed in 2009, the Archive Team (not to be confused with the archive.org Archive-It Team) is a rogue archivist collective dedicated to saving copies of rapidly dying or deleted websites for the sake of history and digital heritage. The group is 100% composed of volunteers and interested parties, and has expanded into a large amount of related projects for saving online and digital history.
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Content discovery
Deliver knowledge in context with topic cards surfaced across Outlook, Microsoft Teams, SharePoint, Search, and other apps in Microsoft 365.
See topics in context
Learn more about topics—such as projects, products, customers, and industries—in context as they appear across the apps in Microsoft 365 you use every day.
Quickly learn more about a topic
Hover over a topic highlight to see a topic card with a brief description, relevant experts, and files—all without leaving your app.
Dive deeper into a topic
Expand the topic card to see the topic page and get even more information including a full description, acronyms, conversations, and related topics, people, and files.
Back to tabsGet a dashboard view with topic details
Visit the topic center to review your topic connections and manage knowledge across your organization.
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Topic curation
Bring together relevant content, conversations, links, and expertise from across your organization.
Enable AI-powered content indexing
Index the sites you select in the Microsoft Cloud and external sources with Microsoft Graph content connectors.
Automate topic identification
Automatically categorize knowledge into common subjects such as projects and products, and extract topic definitions, acronyms, and alternate names.
Connect topics, people, and resources
Use AI-powered features in Viva to generate topic pages with a description, related content, and relevant people—then update the pages as new information becomes available.
Back to tabsOrchestrate knowledge delivery using taxonomy
Identify topics using processes and document tagging in Microsoft Syntex.
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Content curation and organization
Enable experts across your organization to revise topics, pin resources, and identify other experts while Viva Topics learns and makes updates.
Manage AI-generated and manually added topics
Start in the topic center to create, edit, delete, and reject topics generated by AI and to manually add new topics.
Manage access to topics
Control who has permission to view, create, edit, and manage topics. Enjoy multilevel content security with Microsoft information protection.
Back to tabsEdit topic pages
Revise descriptions, confirm suggested people and resources and pin them, and add web parts and adaptive cards.
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Discoverable topics across Microsoft 365 apps
Offer a seamless experience across Microsoft 365, with topics discoverable in the apps you use every day.
Get the Viva Topics app for Microsoft Teams
Enable quick access to the topic center where your users can confirm suggested topics and get other Viva tools—all without leaving Teams.
Discover topics on SharePoint
Surface topic highlights, topic cards, and topic pages on SharePoint pages, hubs, and news stories.
Add and discover topics with hashtags
Attach topic cards to any message in Outlook with hashtags so recipients can view topic cards and suggested additional topics in the message pane.
Back to tabsConnect with experts
Connect with experts directly from topic cards and topic pages. Hover over a name to open their people card and send them a message or set up a meeting.
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Management and administration
Generate and show topics only from the content users are allowed to see, based on your security and privacy settings in Microsoft 365.
Get peace of mind with coverage by Microsoft 365 Security
Manage what AI-generated content is shown to your users with existing content security features in Microsoft 365, as well as administrative controls.
Back to tabsKeep sensitive information under wraps
Restrict access to content with Microsoft Purview Information Protection sensitivity labels.
See Viva Topics in action
Features and pricing
Microsoft Viva in Microsoft 365
in Microsoft 365 and Office 365 plans for enterprise
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Some employee experience features are included in Microsoft 365 and Office 365 plans for enterprise.
Microsoft Viva Topics
Originally starting from $4.00 now starting from $4.00
$4.00 $4.00
user/month
(Annual subscription—auto renews)1
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All the employee experience features included in Microsoft 365, plus:
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Topic cards, pages, and centers
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Knowledge curation
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Search and discovery
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Management and administration
Microsoft Viva Suite
Originally starting from $12.00 now starting from $12.00
$12.00 $12.00
user/month
(Annual subscription—auto renews)1
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Everything in Viva Topics, plus:
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Viva Learning to seamlessly integrate access to learning content into the places employees already spend their time
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Viva Insights to improve productivity and wellbeing with data-driven, privacy-protected insights
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Viva Goals to stay aligned at scale, focus teams on impact, and bring goals into the flow of everyday work
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Viva Engage leadership and knowledge experiences to help connect everyone across your organization
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Support for multiple company-branded employee destinations for news and announcements
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Microsoft 365 |
Microsoft Viva TopicsOriginally starting from $4.00 now starting from $4.00 $4.00 $4.00 user/month (Annual subscription—auto renews)1 |
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Microsoft Viva Topics
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Intelligently connect and consolidate information for a consistent search experience across your organization with Microsoft Graph connectors
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Find experts across the organization
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Learn about a topic, its subject matter experts, and documentation through topic center, cards, and pages
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Access Viva Topics across Microsoft 365 apps such as SharePoint, Teams, Outlook, Viva Engage, and Microsoft Search
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Ask questions, find answers that already exist, or route questions to people who can provide an answer
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Microsoft Viva Connections
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Customize Viva Connections with your company branding
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Create a centralized destination that’s personalized for employees
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Provide a unified communications channel to aggregate and share essential information
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Target communications and dashboard items to individuals or groups
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Boost critical items to maximize exposure
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Build a modern employee experience on your existing infrastructure
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Integrate with partner providers and human resources systems
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Create custom adaptive cards to connect to your existing applications
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Access all the Viva apps, personalized dashboard, news feed, and resources in one place with the Viva Connections home experience for desktop
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Create multiple instances of Viva Connections within a single subscription
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Microsoft Viva Engage
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Create and join employee communities
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Post and pin announcements
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Start a variety of conversation types
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Find insights about community or conversation engagement
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Post questions, crowdsource solutions, and mark best answers
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Create, find, and follow storyline posts
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Create, find, and follow stories
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Ask questions, find answers that already exist, or route questions to people who can provide an answer
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Engage directly in content from leaders, including discussions, events, campaigns, and recent activity
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Drive engagement through open conversations using Q&A-style “Ask Me Anything” events
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Publish storyline posts and stories on behalf of another user
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Create and manage organization-wide campaigns
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Microsoft Viva Learning
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Access Viva Learning in Microsoft Teams
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Access full Microsoft Learn and Microsoft 365 Training libraries and 125 LinkedIn Learning courses2
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Search, share, and chat about learning content
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Create Viva Learning tabs in Teams channels on the Teams desktop app
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Bring organization-generated learning content hosted in SharePoint to Viva Learning with SharePoint integration
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Configure and access learning academies
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Recommend content and track reported completion progress3
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Integrate with partner content providers
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Integrate with learning management systems
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Surface learning content in Microsoft Search across Bing.com, Microsoft365.com, and SharePoint.com4
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Add learning content to calendar with suggested time slots3
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Create learning paths and collections3
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Get SharePoint integration support for external linked objects
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Microsoft Viva Insights
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Get personal insights with the Viva Insights app in Teams and web apps
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Get personal insights in digest emails from Microsoft Viva
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Get personal insights in the Viva Insights add-in in Outlook
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Access premium personal experiences including meeting effectiveness surveys, praise sharing and trends, and focus mode in Teams
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Support healthy collaboration with plans for scheduled emails, effective meetings, recurring time booking, shared focus time, and no-meeting days
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Lead strong teams with manager insights
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Identify trends across the enterprise with leader insights
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Use a library of prebuilt reports, custom analysis tools, and accelerators to generate deep insights about the organization
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Microsoft Viva Goals
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Create, manage, align, and customize objective and key results (OKR) workflows with templates and automated check-ins
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Boost your business rhythms with OKRs using shared dashboard and advanced insights
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Bring goals into the flow of everyday work with the Viva Goals app in Teams and Azure DevOps, and the messaging extension in Teams chat
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See and automatically update OKRs and projects within the project management and data management tools you already use
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Get enterprise scale and security with single sign-on (SSO) capabilities, data encryption, enterprise-grade privacy, and advanced permissions
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Use advanced OKR configurations with customizable weights and scoring guidance
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Microsoft 365 |
Microsoft Viva TopicsOriginally starting from $4.00 now starting from $4.00 $4.00 $4.00 user/month (Annual subscription—auto renews)1 |
Frequently asked questions
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Viva Topics is an AI-powered solution that discovers, organizes, and surfaces what matters. It automatically organizes content and expertise across your systems and teams into related topics such as projects, products, processes, and customers. People don’t need a separate application or search function—knowledge simply finds them in the apps they already use. Experts can rapidly curate and share knowledge through simple, highly customizable web pages.
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Viva Topics is available as a user-based add-on for Microsoft 365 plans for commercial customers. For more details on Microsoft 365 plans, see the Microsoft 365 Enterprise Licensing page.
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Anyone viewing, accessing, or curating topic cards, topic pages, or topic centers, or otherwise benefiting from Viva Topics capabilities requires a license. This includes the following user scenarios:
- Discovering topics through topic highlights on a SharePoint page
- Opening a topic card to view and select related team members, resources, and topics
- Opening and viewing a topic page
- Creating a new topic
- Curating a topic by updating the description, adding additional resources, and suggesting team members
- Managing mined and added topics for accuracy and relevance
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Viva Topics is available to customers worldwide and currently offers English-, French-, German-, and Spanish-language support.
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Yes, Viva Topics is available for government cloud.
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Yes, Microsoft includes a full set of admin controls for the functionality. It will ship turned off by default so you’re able to plot the right adoption journey for your organization.
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Viva Topics is based on the security and compliance boundaries of content enforced across Microsoft 365. For example, access, retention labels, data sovereignty, and information barriers are all maintained consistently before and after the activation of Viva Topics. In addition, organizations can apply restrictions on the scope and availability of topic information shared by Viva Topics.
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There are two ways to generate topics. Users can create topics manually, and AI can detect and generate topics automatically. Once a topic is created, AI updates the topic and related resources as it discovers new information. For manually created topics, AI will attempt to add additional content based on each topic’s context. In addition, users can also manually update topic cards and pages to adjust the topic description or highlight new resources and connections. These scenarios are part of the human and AI story where machine learning and human curation together build a better experience for end users.
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Microsoft Graph helps supply insights about content and knowledge throughout Microsoft 365, and Viva Topics builds on top of Microsoft Graph to create your knowledge network. Viva Topics powers new user experiences for knowledge, including content integration via Microsoft Search, and knowledge sharing via the topic center and topic cards, for example.
Microsoft Graph provides a consistent API for addressing Microsoft 365 data and personalized insights and is used throughout the Microsoft 365 suite in places such as Microsoft Search and OneDrive suggested files.
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Microsoft is developing a set of APIs to allow customers to highlight topics and show topic cards in applications other than Microsoft 365. This is an essential ingredient in enabling other Microsoft application teams and our ISV partners to build integrations into Microsoft Viva.
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While Viva Topics is going to work most optimally for organizations using Microsoft 365 as their content management system, we understand topics and knowledge exist outside of Microsoft 365. There are content connectors and APIs available—and more being developed—to help customers integrate the information from third-party systems into Microsoft Graph.
With connectors and topics, you have the capability not only to bring information into your Microsoft apps through topic cards, but also to make connections between the content in Microsoft 365 and the content coming from external sources—providing your users a more holistic view of the organization’s knowledge.
Learn more about Microsoft Graph content connectors, including how to use them and build your own.
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For Viva Topics, topics are discovered from files and pages stored in modern or classic sites. However, topic highlights will only appear on modern SharePoint pages. These pages may exist in a modern type of site such as a communication site or a group site connected to a team. In addition, a classic site with added modern pages will also feature topic highlights.
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Because Viva Topics uses SharePoint, we want you to be able to use all the customization features in SharePoint to make the sites really yours. This is about helping you populate what you want in your knowledge center and using the branding that's appropriate for your organization and its culture.
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Viva Topics automatically organizes content and expertise across your organization, making it easier for people to find information and put knowledge to work. Viva Topics and Answers enable you to:
- Add topics to your question to connect people and knowledge
- Follow topics that align with your interests
- Learn and build expertise around topics
Implementation and support
FastTrack
Get help enabling Microsoft Viva and the foundational capabilities in Microsoft 365 that support employee experience.
Customer stories
Case study: Dell Technologies
Discover how multinational technology company Dell Technologies uses Viva Topics.
Case study: Avanade
Learn how Avanade uses Viva Topics for knowledge and discovery.
Additional resources
Resource center
Learn more about Viva Topics with demos, case studies, white papers, and other resources.
Knowledge sharing and management
Learn more about information access, resilience, and cost savings in hybrid work environments.
Empower people and teams to be their best
Viva Topics is part of Microsoft Viva, the employee experience platform designed to help people connect, focus, learn, and thrive at work.
- [*] Save 25 percent when you buy before July 1, 2023.
- [1] After your paid subscription begins, cancellation policies vary based on your status as a new customer and your product and domain selections on Microsoft. Learn how to cancel your Microsoft 365 subscription, and cancel it anytime in the Microsoft 365 admin center. When a subscription is canceled, all associated data will be deleted. Learn more about data retention, deletion, and destruction in Microsoft 365.
- [2] Customers with a LinkedIn Enterprise subscription can access the entire LinkedIn Learning library.
- [3] Available in the Viva Learning desktop app.
- [4] Requires a minimum of one purchased license for admins to enable Viva Learning content in Microsoft Search for their entire tenant.
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