Administrative Assistant

Administrative Assistant

LHH Recruitment Solutions is currently seeking a detail-oriented Administrative Assistant to support an engineering team at a well-established organization. This role is ideal for an administrative professional who enjoys working in a technical environment, supporting multiple stakeholders, and keeping projects, documentation, and day-to-day operations running smoothly. The ideal candidate will be highly organized, proactive, and comfortable coordinating across engineering, operations, and leadership teams.

Responsibilities:

• Provide administrative support to the engineering team, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and format reports, presentations, specifications, and other engineering-related documentation.
• Maintain organized filing systems for engineering documents, drawings, project records, and compliance materials.
• Assist with project coordination by tracking schedules, action items, and deliverables.
• Serve as a point of contact between engineering, internal departments, vendors, and contractors.
• Support procurement-related administrative tasks, including purchase orders, invoice tracking, and vendor documentation.
• Coordinate onboarding and training logistics for new engineering team members.
• Manage office supplies, equipment requests, and general departmental needs.
• Assist with data entry and reporting for project metrics, budgets, or engineering KPIs.
• Handle confidential information with professionalism and discretion.

Qualifications:

• 3+ years of experience as an administrative assistant, preferably supporting engineering, technical, or operations teams.
• Associate or Bachelor’s degree in Business Administration or a related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with technical documents, drawings, or project files is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently while effectively supporting a team-based environment.
• High level of attention to detail and accuracy.
• Familiarity with ERP systems or document management systems is a plus.

Employment Type: Full-time

Salary: $65,000 – $75,000 based on experience

Hours: Monday through Friday

To learn more about this position, please submit your current resume for immediate consideration.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records.