Administrative Assistant

Skyray is a European Owners engineer and technical adviser organisation specializing in the design, engineering and construction of large-scale photovoltaic and energy storage projects. A subsidiary of the Everoze Group, we are based in Lyon, Milan, Lisbon, and Bristol. We support our clients on photovoltaic and BESS projects, from design to commissioning. Our mission: to accelerate the energy transition through innovation, rigor, and passion.

About the role

We are looking for an Office Manager to strengthen our operations in the United Kingdom.

The purpose of this role is to manage daily administrative activities, support local team, and facilitate coordination with our European offices.

You will play a key role in streamlining administrative processes, reducing processing times, and facilitating teamwork. This is a newly created position.

Key responsibilities

UK Administration

• Processing supplier invoices
• Preparing monthly payroll inputs
• Following up on outstanding customer payments
• Managing the UK office

HR Support

• Preparing onboarding documentation for new employees
• Monitoring training administration
• Managing expense claims and employee travel

Administrative coordination

• Filing and archiving documents (invoices, contracts, reports, etc.)
• Updating shared document repositories (SharePoint, Teams, etc.)
• Checking the completeness and compliance of administrative files
• Supporting the automation of recurring reports
• Being a relay for corporate alignment of processes, policies and reports.

Operational support

• Acting as an administrative contact point for internal teams
• Supporting the organisation of internal events when required

Profile

Education: qualification in administrative assistance, business support, or a related field.

Experience :

• Minimum of 5 years of experience in an administrative or office support role
• Experience in an international environment would be an advantage

Skills

• Experienced user of MS365, Excel and office tools
• Familiarity with collaborative platforms (Teams, SharePoint, etc.)
• Basic knowledge of UK employment regulations would be beneficial
• Strong organisational skills and attention to detail
• Good written and verbal communication skills

Personal qualities

• Able to work independently and prioritise tasks
• Proactive and self-motivated
• Comfortable working in an international environment
• Interest in digital tools and process improvement

General Information

• Position: Office manager / Administrative assistant
• Location: Bristol (partial remote working possible)
• Contract: Permanent
• Start date: As soon as possible
• Minimum of 5 years of experience in an administrative or office support role
• Languages: English is essential. French, Portuguese or Italian preferred

Why join us?

• An international and dynamic working environment
• A key role in supporting operational efficiency
• Autonomy in organising your work
• Hybrid working model

How to Apply ?

Submit your CV and Cover Letter to : Contact@skyrayengineering.com